DPTSI

A Zoom Webinar is an online event service that allows organizers to host virtual presentations, seminars, training sessions, and other large-scale events for a broad audience through a single webinar room.

• The applicant must be a member of the ITS academic community or a work unit within ITS.
• The request must be submitted before the scheduled event date in accordance with the applicable regulations.
• The event schedule must be checked to ensure it does not conflict with other Zoom Webinar reservations.
• The applicant must provide the required supporting documents, including:
  • An assignment letter or request letter (if applicable).
  • An event flyer or poster.
  • Complete event information.
• The requested webinar must be an official event organized by an ITS work unit or organization.
• The request will be processed only after all required information and supporting documents have been submitted and verified as complete.
• Approval for the use of a Zoom Webinar is subject to the discretion of the LTSI Team based on the completeness of the submitted documents and webinar schedule availability.
• The Zoom Webinar link will be sent to the registered email address after the request has been approved.

• Before submitting a Zoom Webinar request, check the webinar schedule availability through the Zoom Webinar menu on the ITS Portal.
• Once you have confirmed that the desired schedule is available, prepare and complete all required supporting documents.
• Submit your Zoom Webinar request through the ITS Portal by completing the request form and uploading the required supporting documents.
• The LTSI Team will review the submitted request and supporting documents.
• If the request meets all applicable requirements, the LTSI Team will verify and approve the request.
• Once the request has been approved, the Zoom Webinar link will be sent to the email address registered during the submission process.

START
│
▼
Check Zoom Webinar
Schedule Availability
on the ITS Portal
│
▼
Schedule Available?
┌─────────────┐
│ Yes │
└─────────────┘
│
▼
Submit a Zoom Webinar
Request via the ITS Portal
│
▼
LTSI Team Reviews
the Request and
Supporting Documents
│
▼
Requirements Met?
┌─────────────┐
│ Yes │
└─────────────┘
│
▼
Zoom Webinar Link
Sent to the
Applicant’s Email
│
▼
END

1. Ensure that your Zoom Webinar request has been approved by the LTSI Team.
2. Open the email address that was registered during the Zoom Webinar request process.
3. Locate the email containing the Zoom Webinar link and event details.
4. Click the Join Webinar button or link provided in the email.
5. If prompted, sign in to your Zoom account or enter your name as required.
6. Wait for the host to start the webinar or admit you to the webinar session.
7. Once you have successfully joined, you can participate in the webinar as an attendee or as a panelist (if you have been assigned as one by the host).