Student Exchange For ITS Students

Dear ITS Students,

ITS International Office opens the opportunity for ITS students to participate in an exchange program to ITS partner universities. The duration of this program depends on each university. Before applying, please make sure that you know every condition in this program (program duration, scholarship availability, academic years, list of subjects). There are also important requirements you must know to apply for an exchange program :

  1. Official Academic Transcript in English version

The official academic transcript in English is released by the Academic office (BAAK). To get this document you should visit BAAK counter number three (3) and make a request to get an academic transcript in English. The officer will give you the form to fill in and submit the form at the same counter. Please kindly wait for 2-3 days to get the signed transcript from BAAK. Once received, please copy your transcript and legalize it at BAAK counter number two (2).

2.  Certificate of Enrollment (Surat Keterangan Mahasiswa Aktif ITS dalam bahasa Inggris)

This document aims as proof that you are ITS students. You can get this letter from BAAK.

3. Certificate of English Proficiency

You can use TOEFL/IELTS depends on requirements of the program. For exchange program under a partnership with ITS especially Erasmus, you should submit at least TOEFL ITP. For a regular exchange program, you may use EFL (from CLC ITS / UPT Bahasa dan Budaya ITS). Please make sure that your TOEFL/IELTS/EFL is still valid (valid means no longer than 2 years from your test date)

4. Passport

Please make sure that you should submit your passport to join a study abroad program. Please make sure that your passport still valid at least 1 year. ITS IO will not process your documents if you don’t submit your passport. It’s better to prepare these documents from earlier

5. Learning Agreement

You must use this form to confirm regarding the courses that you will take for the student exchange program. Please download the form in the following link LO Credit-Transfer-and-Learning-Agreement

To fill the form please check the information below :

Home university means ITS & Host University means the proposed university.
Please fill the course that you would like to take at the host university (that you would like to transfer and other additional courses such as language, presentation or other general courses). After that, please fill the course that can be transferred at Home University. Please make sure that you have already discussed with your Head of Department & LO International at your Dept regarding the course that can be transferred at your dept.  For the signature at Home University section, please fill the name of your Head of Department at Dept Coordinator and please fill the name of Deputy Head of International Office for Admission & Mobility (Dr.rer.nat Maya Shovitri) at Institutional Coordinator section. Please leave the Institutional Coordinator field blank when you submit your application to ITS IO. Dr. Maya will sign your learning agreement after finishing all the internal selection process.
Please check the example below

6. Statement Letter (Surat Pernyataan)

This letter to confirm that you’ve already known the condition of the program and will obey the rule. Please download the file in this link Surat Pernyataan Short or Student Exchange Program

7. Funding Request Form

You can propose supporting funding from ITS. Please download the form as per below link :


The Academic Administration and Student Welfare Bureau (BAPKM) provides financial support (round trip flight ticket) in accordance with the Directorate of International Partnership (DHI) for ITS students who are interested to participate in international mobility activities such as student exchange, internship, and a short program.


The following documents must be submitted by students before departure:

– Filling in and completing the FORM OF FUNDING SUPPORT signed and stamped by the Head of Department

– Letter of Acceptance

– Writing the APPLICATION LETTER addressed to Vice Rector of Academic and Student Affairs known by the Head of Department.

– Itinerary of the international flight (economy class)


Please submit the documents two weeks before the program. Failing to submit by the given time, the proposal will not be further processed.

Please check the complete procedure in the following link: POB Pengajuan Bantuan Dana – Last Update 1 Mar 2016

List of Exchange Program

Program NameUniversity/OrganizerWebsiteDeadlineEligible ApplicantsSubmit Your application to
Faculty Maritime Sciences of Kobe University Student Exchange Spring Program 2020Kobe University, Japan'Students (S1, S2 & S3)to International Office (Mr. Wahyu)
NTUST Student Exchange Spring Semester 2020National Taiwan University of Science & Technology (NTUST)'
Students (D4, S1 & S2)to International Office (Mr. Wahyu)
University of Southern Denmark (SDU) Student Exchange Spring Semester 2020University of Southern Denmark (SDU)'
Students (S1 & S2)to International Office (Mr. Wahyu)
A Semester Exchange Program at NSYSU Spring 2020National Sun Yat-sen University (NSYSU) Taiwan'
Students (S1 & S2)to International Office (Mr. Wahyu)
NCU Student Exchange Spring Semester 2020National Central University (NCU) Taiwan'Students (D4, S1 & S2)to International Office (Mr. Wahyu)
A Semester Exchange Program at KMITL Intake January 2020King Mongkut’s Institute of Technology Ladkrabang (KMITL) Thailand'Students (S1 & S2)to International Office (Mr. Wahyu)
A Semester Exchange at Hochschule Darmstadt Summer Semester 2020Hochschule Darmstadt University of Applied Sciences, Germany'Students (S1 & S2)to International Office (Mr. Wahyu)