International Staff Mobility (ISM)

Continuing its success from 2017, ITS is organizing International Staff Mobility (ISM) for non-academic staff from ITS’ partner universities and ITS’ prospective partner universities. This program aims to provide platform for non-academic staff to build networking and enhance their skills in pursuing internationalization. This program provides knowledges about human resources, student affairs, documents and archives management, and many more, as well as Indonesian cultural activities.

ITS has held 8 ISM program since 2017 and the upcoming program will be held in the following dates:
Session 1: 22-26 May 2023

Session 2: 2-6 October 2023


  • Deadline of application –> 14 April 2023 (Session 1) & 28 August (Session 2)
  • Release of Letter of Acceptance (LoA) & arrival guidelines –> two weeks after you send your application to ITS
  • Pre-arrival meeting –> 20 April 2023 for Session 1 and 1 Sept 2023 for Session 2
  • Visa Application (only for selected countries) –> 16 April – 16 May for Session 1 & 30 August – 18 Sept for Session 2
  • Submission of flight ticket –> 17 May 2023 for Session 1 & 27 Sept 2023 for Session 2
  • Arrival in Surabaya –> 21 May 2023 for Session 1 & 1 Oct 2023 for Session 2
  • Departure from Surabaya –> 27 May 2023 for Session 1 & 7 Oct 2023 for Session 2


Please kindly check the files for detail agenda :  ISM Agenda 2023

Previous Excitement ISM Program

Eligibility & Benefit

This program are open for any non-academic staff or Faculty Staff/Lecturer at ITS partners/prospective partners. Staffs and lecturers will have a chance to do observation, meeting, collaboration, and teaching activities at ITS during the program.

ITS will provide benefits including:

  • Certificate
  • International experience & networking
  • Twin share room at ITS Guest House during the program
    • ITS will cover only for maximum 2 staffs per university
    • If there are more than 2 staffs from the same university joining the program, the third, fourth, or additional participants need to cover the accommodation cost by themselves
    • If you come with Erasmus+ funding, you need to pay your accommodation.
  • Scheduled breakfast and lunch
  • Local transportation (city tour and site visit)
  • Trip to tourist destination

Documents & Administration

If you are interested with this program, please kindly prepare the documents below:

  • CV
  • One or two-pages motivation letter (please indicate unit or department you would like to do mobility/give a lecture)
  • Scanned passport information page
  • Formal photo with plain background

Please kindly send all of your documents to Mr. Wahyu at and cc to

Visa Information:

The visa regulation to enter Indonesia has been changed per 17 July 2022 with detail below:

  • People from ASEAN countries can enter Indonesia with free visa. They can get it once they arrive in any Indonesian international airport
  • People from 43 countries listed here can enter Indonesia with Visa on Arrival (VoA): South Africa, USA, Saudi Arabia, Argentina, Australia, Netherland, Belgium, Brazil, Brunei Darussalam, Denmark, Philippines, Finlad, Hungary, India, Italy, Japan, Germany, Canada, South Korea, Mexico, Norway, Poland, France, Qatar, New Zealand, Spain, Sweden, Switzerland, Taiwan, Thailand, China, Timor Leste, Tunisia, Turkey, Uni Arab Emirate. The fees of VoA is IDR 500.000,- and you must pay in IDR currency.
  • People from countries that are not listed above, must apply online visa through ITS at least 3 weeks before the arrival date. The fees for this
  • You need to show at least your 2nd vaccination certificate. However, we encourage you to take the 3rd vaccination/booster.


Brief story of the past Inbound Staff Mobility (ISM)

International Staff Mobility 2019 batch 2

International Staff Mobility (ISM) June 2022