ITS Student Exchange

Sat, 02 Dec 2017
9:13 am
Exchange for ITS Students
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Dear ITS Students,

ITS International Office opens opportunity for ITS students to participate an exchange program to ITS partner universities. The duration of this program depends on each university. Before apply please make sure that you know every condition in this program (duration program, scholarship, academic years, list of subjects). There are also important requirements you must know to apply for exchange program :

– Official Academic Transcript in English version

The official academic transcript in english version is relesead by Academic office (BAAK). To get this document you should visit BAAK counter number three (3) and make a request to get academic transcript in english. The officer will give you the form to fill in and submit the form at the same counter. Please kindly wait for 2-3 days to get the signed transcript from BAAK. Once received, please copy your transcript and legalize it at BAAK counter number two (2).

– Certificate of Enrollment (Surat Keterangan Mahasiswa Aktif ITS dalam bahasa Inggris)

This document aims as a proof that you are ITS students. You can get this letter from BAAK.

– Certificate of English Profiency

You can use TOEFL/IELTS depends on requirements of the program. For exchange program under partnership with ITS especially Erasmus, you should submit at least TOEFL ITP. For regular exchange program, you may use EFL (from CLC ITS / UPT Bahasa dan Budaya ITS). Please make sure that your TOEFL/IELTS/EFL is still valid (valid means no longer than 2 years from your test date)

– Passport

Please make sure that you should submit your passport to join study abroad program. Please make sure that your passport still valid at least 1 year. ITS IO will not porcess your documents if you don't submit your passport. It's better to prepare this documents from earlier

– Learning Agreement

You must use this form to confirm regarding the courses that you will take for student exchange program. Please download the form in this link LO_Credit-Transfer-and-Learning-Agreement

To fill this form please check several information below :

Home university means ITS & Host University means the proposed university.
Please fill the course that you would like to take it at host university ( that you would like to transfer and additional course such as languange, presentation or other general course). After that, please fill the course that can be transfered at Home University. Please make sure that you already discuss with your Head of Department & LO International at your Dept regarding the course that can be transfer at your dept.  For the signature at Home University section, please fill the name of your Head of Department at Dept Coordinator and please fill the name of Deputy Head of International Office for Admission & Mobility (Dr.rer.nat Maya Shovitri) at Institutional Coordinator section. Please leave it blank on Institutional Coordinator, when you submit your application at ITS IO. Dr. Maya will signed your learning agreement after finish all the internal selection process.
Please check the example below

– Statement Letter (Surat Pernyataan)

This letter to confirm that you've alraedy know the condition of the program and will obey the rule. Please download the file in this link Surat Pernyataan Short or Student Exchange Program

– Funding Request Form

You can propose a supporting funding from ITS. Please download the form as per below link :


Academic Administration and Student Welfare Bureau (BAPKM) provides financial support (round trip flight ticket) in accordance with Directorate of International Partnership (DHI) for ITS students who are interested to join international mobility activities such as student exchange, internship, and a short program.


The following documents must be submitted by students before departure:

–          Filling in and completing the FORM OF FUNDING SUPPORT signed and stamped by the Head of Department

–          Letter of Acceptance

–          Writing the APPLICATION LETTER addressed to Vice Rector of Academic and Student Affairs known by the Head of Department.

–          Itinerary of the international flight (economy class)


Please submit the documents two weeks before the program. Failing to submit by the given time, the proposal will not be further processed.

Please check the complete procedure in this file POB Pengajuan Bantuan Dana – Last Update 1 Mar 2016

Here is the list of short programs which currently open for registration:

Program Name University/Organizer Website Deadline Eligible Applicants Submit Your application to :
 SDU Student Exchange Autumn Semester 2019   University of Southern Denmark (SDU)   1-Mar-2019'   Students (S1 & S2)   to International Office (Mr. Wahyu) 
 NCU Student Exchange Fall Semester 2019   National Central University (NCU) Taiwan   19-Apr-2019'   Students (D4,S1 & S2)   to International Office (Mr. Wahyu) 
 UTM Student Exchange Fall Semester 2019   Universiti Teknologi Malaysia (UTM)   12-Apr-2019'   Students (D3,D4,S1 & S2)   to International Office (Mr. Wahyu) 

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